Planning Policy and Local Plan Advisory Group	9 June 2026
Report of the Head of Democratic Services.

Planning Policy and Local Plan Advisory Group – Terms of Reference

Summary

1. Appended to this document are proposed planning policy and local plan advisory group, terms of reference (TOR).  The TOR document outlines the group's purpose, objectives, scope, membership, and responsibilities and clarifies the group's role and authority within the City of York Council's overall governance structure.

Recommendations

2. The Group is asked to:

         Approve the Planning Policy and Local Plan Advisory Group Terms of   Reference.

Background

3. The Planning Policy and Local Plan Advisory Group replaced the Local Plan Working Group and the purpose of the group is:

· Provide a forum for detailed cross-party Member engagement on the preparation, review and maintenance of the Local Plan and associated planning policy documents

· Enable Members to consider and discuss evidence, options and emerging policy approaches

· Offer informal advice, input and constructive challenge to officers and the Executive Member

· Support consensus-building across political groups, where possible

· Ensure that Members are appropriately informed at key stages of plan preparation

Consultation

4. Prior to its establishment, members of the predecessor cross-party group were invited to submit ideas and suggestions regarding the Group’s establishment and remit. The Chair, the Executive Member, and senior officers within the City Development Directorate were also consulted.

Options

5. The terms of reference are presented for consideration and discussion.

Analysis

6. It is good governance to establish effective cross-party advisory groups that are open to the public, encourage public participation, and comply with access to information requirements.

Council Plan

7. The terms of reference align with the Council Plan.

Implications

8. There are no implications as a result of the proposed terms of reference

Contact Details

Author:	Chief Officer Responsible for the report: Director of Governance
Author’s name Title Dept Name Tel No. Co-Author’s Name Title Dept Name Tel No.	Chief Officer’s name Julie Gallagher Title- Head of Democratic Services
	Report Approved	ü	Date	[Insert Date]
	Alison Cooke Head of Strategic Planning Policy
Wards Affected:					All	x
Annexes Annex A – Terms of Reference For further information please contact the author of the report